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Scale Smarter.

Grow Faster.
Without
Burning Out.

Strategically matched, fully trained VAs who help you reclaim your time and scale with less stress.

Our team at ScaleMate VA® is here to provide you with top-notch VAs tailored to your needs.
Start with a 14-Day Trial
Get Matched with Your VA
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Get Matched with Your VA
Start with a 14-Day Trial
Led by Recognized Industry Experts
Before ScaleMate, our founders, Majda and Raquel, were busy making headlines and driving growth inside world-class organizations. We've built their award-winning expertise into the DNA of our company. Their success is the foundation for yours.
Meet the founders

Support that fits your workflow — no matter your industry.

From marketing and operations to executive assistance and tech support, ScaleMate VA® connects you with VAs trained for the exact role you need.
Lead Generation Specialist
Social Media Manager
YouTube Specialist
Chief Of Marketing
Content Creator
Property Management
Lead Generation Specialist
Social Media Manager
YouTube Specialist
Chief Of Marketing
Content Creator
Property Management
Lead Generation Specialist
Social Media Manager
YouTube Specialist
Chief Of Marketing
Content Creator
Property Management
VIEW ALL ROLES

Why Hire a Virtual Assistant?

You're not lazy — you're overloaded. And you’re not alone.

Most entrepreneurs and business owners hit a wall because they’re buried in admin work, not because they lack drive.
Stay focused on revenue-driving tasks
A Virtual Assistant handles the behind-the-scenes operations that slow you down, like calendar management, lead follow-ups, email sorting, or CRM updates.

With that off your plate, you stay locked in on closing deals, building partnerships, and scaling your core offer — the real growth levers.
Hand off time-consuming, repetitive work
Tasks like data entry, scheduling, quote requests, inbox clean-up, or running reports are necessary — but they drain hours you never get back.

A VA can own those processes fully, giving you back both time and mental energy.
Make room for growth — without the burnout
Burnout happens when the to-do list keeps growing, but the hours (and your energy) stay the same.

Hiring a VA isn’t just about getting help — it’s about protecting your capacity to lead, innovate, and stay in love with your business.
Get Matched with Your VA
Start with a 14-Day Trial

HOW DOES IT WORK?

We keep it simple — because you’ve got enough on your plate.
Step 1
Discovery Call
We’ll talk through your business, needs, and goals. You don’t need to come in perfectly organized — that’s part of what we help with.
Step 2
Custom Match
We hand-match you with a pre-trained VA based on your industry, software stack, and working style.
Step 3
Kickoff & Onboarding
You’ll get a clear start-up plan and support from our team to make the transition seamless.
Step 4
Grow & Adjust
Need more hours or a second VA? We scale with you. Your goals are our roadmap.

Why Hire Through ScaleMate VA®?

We're not a freelance marketplace. We're a done-for-you delegation partner.
‍
With ScaleMate VA®, you get:
Stay focused on revenue-driving tasks
They’re not here to guess — they’re here to get it done. Our training process ensures that by the time your VA joins your team, they’re already familiar with the landscape. That means less downtime, faster ramp-up, and results you can feel right away.
Global talent, U.S.-based support
Our VAs come from a global pool of trained professionals, giving you access to top-tier talent at competitive rates. You’ll work with highly capable team members who understand your tools, systems, and communication expectations — no matter where they’re based.
Onboarding structure that makes handoff feel like second nature
Most business owners don’t delegate because they don’t know where to start. That’s why we built a simple, proven onboarding process to guide you step by step — from identifying what to offload to getting your VA up and running.
Flexibility to grow
You might start with a single VA, but your business won’t stay the same — and your support shouldn’t either. Whether you’re hiring, expanding, or needing new systems altogether, ScaleMate VA® grows with you.
Get Matched with Your VA
Start with a 14-Day Trial

Here’s Why ScaleMate VA® Works — When Others Don’t

Most VA services charge $1,000–$3,500 per month for a single assistant while we offer multi-VA support under one flat monthly rate — and what does that get you? Usually just one assistant, minimal onboarding, and little to no strategy. You're left to train them, manage them, and hope they stay consistent. And if things don’t work out? You're starting from scratch.

With ScaleMate VA®, you're not just hiring help — you’re gaining a system. Forget marketplaces. This is your delegation partner.

Here’s what makes us different:
Industry-aware VAs
We don’t just hand you a generalist. Our assistants are trained specifically for industries like insurance, real estate, and service-based businesses. They know the tools you use, the tone your brand needs, and the pace your clients expect.
Strategic matching
We pair you with the right VA based on your unique workflow, tools, and work style. No more rolling the dice or wasting time with mismatched hires. Our matching process is hands-on, thoughtful, and focused on long-term fit.
Built-in performance support
Unlike most VA services that leave you to figure it out alone, we stick with you. You’ll have access to our U.S.-based support team to help fine-tune the relationship, adjust roles, and ensure your VA continues to meet your needs over time. We're your safety net and scaling partner.
No middleman platforms or inconsistent quality
We’re not a job board or gig marketplace. Every VA comes through our own pipeline — fully vetted, trained, and supported. That means consistent quality, faster onboarding, and none of the chaos of hiring through random listings.
More value. More structure. More growth.


You're not just saving time — you're building a foundation for a more efficient, scalable business.
Get Matched with Your VA
Start with a 14-Day Trial

Time is money and lost time is expensive.
That’s why we keep it simple.

All plans include one-time VA replacements, onboarding support, and a 6-month subscription commitment.
Solo Scale
$
1,000
1 dedicated VA

A great fit for founders who need reliable help

Scout & interview only

No onboarding or training provided

One time fee
BOOK A CALL
Launch Lab
$
1,495
1 dedicated VA + 30 day support

Built for founders who want reliabled help without the overhead

Scout & interview only

One time fee
BOOK A CALL
Start & Scale
$
600
/mo
1 dedicated VA

Perfect for solo operators or small teams

One-time replacement of your VA

Billed monthly
BOOK A CALL
14-Day Trial Included
Growth Mode
$
1,000
/mo
2–4 trained VAs

Ideal for teams with ongoing support needs

One-time replacement of your VAs

Billed monthly
BOOK A CALL
14-Day Trial Included
Full Scale
$
2,500
/mo
5–10 VAs, full support coverage

Built for agencies, franchises, and larger operations

One-time replacement of your VAs

Billed monthly
BOOK A CALL
14-Day Trial Included
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Still juggling too much? Let’s take some of that off your plate.

Stop drowning in busywork and start scaling with purpose.


‍

Let ScaleMate VA® match you with the right assistant — so you can focus on what actually grows your business.

Start with a 14-Day Trial
Get Matched with Your VA
See How It Works
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